Samples and how t write: A claim letter is written to ask reimbursement for the damage caused to your property or injury caused to you, your family or employees. Consequently, in business a claim letter can be sent by a customer asking for refund of their money when not satisfied with a given good/service. Here is a general guideline on how to write a good claim letter;

How to write a claim letter

• Use the standard business structure to write your letter. By this I mean indicate both your addresses (yours and the receiver’s) appropriately.
• Start your letter with a polite tone as this will guide its receiver whether they should continue reading it or not. It doesn’t hurt to compromise sometimes, especially if you are the one benefiting.
• As much as possible avoid using threatening phrases. Remember they can be used as evidence against you to lose your claim.
• Try to be as professional as possible in explaining the circumstances that lead to the need of a claim.
• Address your claim letter to the specific individual/ party. Avoid generalizing.
• End your letter with an indication that you are ready for dialogue to solve the issue as soon as possible.
• Sign off respectively with your full name and signature.

Sample Claim letter

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