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Responsibilities of a company secretary

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Role of a company secretary in a private company include;

  • To be at all meetings including board meetings and take minutes of such proceedings
  • To issue notices of the meetings to members and other.
  • To countersign instruments to which the company seal has been affixed.
  • To conduct and record transfers of shares and conduct correspondence with shareholders as regard calls, transfers, forfeiture.
  • To keep books of the company, particularly those relating to the internal administration of the company e.g shares register and register of charges.
  • To make all the returns of the company e.g the annual returns, notice of special resolution
  • For quoted companies he ensures compliance with Nairobi Stock Exchange and Capital Markets Authority Requirements.
  • For banks he ensures compliance with Central Bank of Kenya statutory requirements

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