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If you made your application for KMTC september 2021 intake, then admission process is complete. You should login into the portal to see if your admission letter is available for download. If it is not available, then you were not successful. Sometimes you might not be placed to KMTC even if you meet the admission requirements due to competition.
Unless things have changed, HELB does not require you to present a physical admission letter. All that is required are the admission details that you are supposed to fill online during your first-time application.
Every year, the admission letter download portal is updated with admission letters for new students. You need to contact your University so that they can issue you with admission letter. I am curious to know why you decided to defer before receiving your admission letter?
HEF loan application is meant for students who did their KCSE examination in 2022. If you did your KCSE exams before 2022, you cannot apply for HEF loan.
You will have to wait for KUCCPS second placement results to know whether you have been placed or not. If you are not been placed, then you will have to make your personal (private sponsored) admission arrangements.